Job Opportunities

  • Position: Part-Time Administrative Assistant (30-50 hours monthly)

    Overview: CFTC seeks an organized, detail-oriented Administrative Assistant to support our growing community theatre organization. This role is vital to maintaining our operational efficiency and supporting our artistic mission through administrative excellence.

    Mission: The City of Fairfax Theatre Company is dedicated to enriching our community through accessible, high-quality theatrical experiences that inspire, educate, and entertain audiences of all ages while fostering a lifelong appreciation for the performing arts.

    Key Responsibilities:

    Financial Management:

    • Process check printing and prepare bank deposits

    • Support tax document preparation and distribution

    Donor & Sponsor Relations:

    • Maintain accurate donor/sponsor records

    • Update donor/sponsor information for playbill acknowledgments

    • Ensure donor/sponsor benefits are fulfilled

    • Enter and track donations in Salesforce CRM

    • Generate timely donation acknowledgment letters

    • Prepare and distribute annual tax thank you letters

    • Write and send fundraising renewal solicitations

    Administrative Operations:

    • Process monthly and annual payments/renewals (rent, utilities, subscriptions, insurance, business license, PO Box)

    • Manage organization’s general correspondence by mail, phone, and email

    • Attend board meetings and take detailed minutes

    • Schedule accessibility services for productions

    • Schedule City festival booths and appearances

    • Make purchases for productions and camps

    Qualifications:

    • Strong organizational and time management skills

    • Excellent written and verbal communication abilities

    • Proficiency with QuickBooks Online (preferred)

    • Experience with Salesforce or similar CRM systems (preferred)

    • Attention to detail and commitment to accuracy

    • Self-motivated with ability to work independently

    • Passion for community theatre and the arts (preferred)

    Compensation: $18-20/hr depending on experience

    Schedule: Flexible schedule. Much of the position can be done from home and at any time, but the Administrative Assistant will have weekly tasks that require being onsite. Our office is located in Fairfax, VA.

    To Apply: Please send resume and cover letter to cftcartisticdirector@gmail.com with "Administrative Assistant Application" in the subject line.

    CFTC is an equal opportunity employer committed to creating an inclusive environment for all employees.

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